4L MANAGED ACCOUNTING LLC

Legal Billing Specialist

In-office in Tampa, FL | Remote (outside Tampa) 
Full-time

About the Role

We’re looking for a detail-oriented Legal Billing Specialist to help drive an accurate, timely, and efficient billing process. In this role, you’ll partner closely with attorneys, legal staff, and accounting to ensure invoices are clean, compliant, and delivered on schedule. You’ll play a key role in keeping billing operations running smoothly in a fast-paced, high-volume environment.

This position reports to the Billing Manager and works collaboratively with a broader billing and accounting team.

What You’ll Do

  • Manage and prioritize the daily billing workflow to ensure deadlines are met
  • Juggle multiple priorities across billing cycles, attorney requests, and deadlines in a fast-paced environment
  • Generate and distribute pre-bills; coordinate edits and approvals with attorneys
  • Review and edit time entries for accuracy (rates, narratives, matter codes, billing rules)
  • Prepare and finalize invoices in accordance with firm standards and client requirements
  • Respond to billing inquiries from attorneys and staff in a timely, professional manner
  • Partner with billing clerks and accounting to quickly resolve discrepancies
  • Generate billing and time reports to support decision-making
  • Monitor retainer balances and ensure proper application of funds
  • Analyze and reconcile AR ledgers, proactively identifying billing discrepancies and driving timely resolution
  • Provide ad hoc support to the accounting team as needed

Required

  • 1+ year of billing experience (law firm or professional services)
  • Strong attention to detail and ability to manage deadlines
  • Ability to handle multiple priorities in a fast-paced environment
  • Proficiency in Microsoft Excel, Word, and Outlook

Preferred

  • Law firm billing experience
  • Familiarity with e-billing platforms
  • Experience with SurePoint LMS, Orion, Centerbase, or similar systems

What Sets You Up for Success

  • Strong communication and follow-up skills
  • Ability to work collaboratively with attorneys and cross-functional teams
  • A proactive, solutions-oriented mindset

Benefits

  • 401(k) with company match
  • Health, dental, and vision insurance
  • Paid time off

Join Us

Send us a letter of interest and your resume to [email protected]